Getting Started & General
User Permissions and Assigned Data in GoHighLevel
By Marnix Geerkens. Published 2020-03-11. Updated 2026-06-02.
GoHighLevel lets you control exactly what each team member or client can see and do inside a sub-account. You can hide entire sections of the platform from specific users, restrict campaigns to read-only, and flip on 'assigned data only' mode so a user sees only the contacts, conversations, and opportunities explicitly assigned to them.
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Summary. GoHighLevel's team management settings give you fine-grained control over who can access what inside any sub-account. Each user's permissions can be tuned section by section, from marketing and funnels to reviews and reporting. The assigned-data toggle goes one step further by filtering contacts, conversations, and pipeline opportunities down to only those linked to that specific user.
What you will learn
- How to open and edit a user's permissions in Settings > Team Management
- The difference between hiding a section entirely and setting it to read-only
- How campaigns read-only prevents accidental edits by clients
- What 'Only Assigned Data' does and which records it affects
- Why assigned-data mode can make contacts appear to disappear if used without care
Steps
Open Team Management
Go to Settings, then Team Management. Find the user you want to adjust and click Edit.
Review current permissions
Every toggle is visible on the edit screen. By default most are enabled, giving the user full access.
Set Campaigns to read-only
Enable the Campaigns read-only toggle to let a user view campaign content without being able to edit or delete anything. This is especially useful for client-facing accounts.
Disable sections you want to hide
Turn off individual sections such as Reviews, Marketing, Triggers, Funnels, or Ad Reporting. The user will no longer see those menu items after saving.
Save and verify
Click Save after every change. Log in as that user (or check a second browser session) to confirm the sections have disappeared.
Enable Only Assigned Data (optional)
If you want a user to see only their own contacts and pipeline entries, toggle on 'Only Assigned Data' and save. Records not assigned to that user will no longer appear in their view.
Understand the assigned-data implications
Any contact, conversation, or opportunity not directly assigned to the user becomes invisible to them while this setting is on. Turning it off restores full visibility immediately.
Tips
- Test permission changes in a second browser logged in as the target user so you see exactly what they see.
- Enable assigned data gradually. Warn team members first so they are not alarmed when contacts seem to vanish.
- Campaigns read-only is a safe default for most client logins.
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Frequently asked questions
Where do I find user permissions in GoHighLevel?
Go to Settings, then Team Management, and click Edit on any user.
Can I make campaigns read-only without hiding them?
Yes. The read-only toggle lets the user view campaigns but not edit or delete them.
What happens when I enable 'Only Assigned Data'?
The user sees only contacts, conversations, and opportunities assigned directly to them.
Does turning off assigned-data mode restore everything?
Yes. Toggle it off, save, and the user regains full visibility immediately.
Can I hide the Funnels section from a client login?
Yes. Disable the Funnels permission toggle and save to remove it from their menu.