Workflows & Automation

How to Set Event Start Dates in GoHighLevel Workflows for Recurring Webinars

Name: How to Set Event Start Dates Using Workflow Actions
Uploaded: 2024-02-07
Duration: 2 min 16 s
Channel: HighLevel
Description: GoHighLevel's Set Event Start Date action lets you anchor wait steps to a recurring day and time, such as every Wednesday at 7pm, so one workflow handles all future occurrences without rebuilding anything. After a form submission triggers the workflow, the date step calculates the next matching Wednesday, and each wait step holds the contact until the right interval before that event.

By Marnix Geerkens. Published 2024-02-07. Updated 2026-06-02.

GoHighLevel's Set Event Start Date action lets you anchor wait steps to a recurring day and time, such as every Wednesday at 7pm, so one workflow handles all future occurrences without rebuilding anything. After a form submission triggers the workflow, the date step calculates the next matching Wednesday, and each wait step holds the contact until the right interval before that event.

Watch it, then build it

Get the full platform free for 30 days

That walkthrough runs on GoHighLevel. Start it free through RocketLauncher and you get 30 days instead of the usual 14, the whole platform unlocked, plus our setup help and a community of thousands of builders in 47+ countries.

30 days, not 14Full platform, nothing held backFree community and setup help

We earn a referral commission if you keep GoHighLevel after the trial. It never changes your price.

Summary. This tutorial shows how to build a GoHighLevel workflow that sends SMS reminders before a weekly recurring webinar using the Set Event Start Date action. After a form triggers the workflow, the date step targets the next upcoming Wednesday at 7pm, and three wait steps release timed reminders at two days out, one day out, and ten minutes before go-live. The same structure works for any event that repeats on a predictable schedule.

What you will learn

Use Set Event Start Date with the 'Current Day of Week' option to target any recurring weekday
Chain multiple wait steps off a single event date to send reminders at different intervals
Write compact SMS copy for each reminder that fits the timing context
Publish and activate the workflow so new form submissions enter it automatically

Steps

Add a form submission trigger
Create a new workflow and add a 'Form Submitted' trigger. Add a filter for your specific registration form so only the right form fires this workflow.
Add Set Event Start Date
Add the 'Set Event Start Date' action. Choose 'Specific Day' as the type, then select 'Current Day of Week', set the day to Wednesday, and the time to 7pm. GoHighLevel calculates the next upcoming Wednesday at 7pm for each contact who enters.
Add a wait step for the two-day reminder
Add a Wait action. Switch the type to 'Event/Appointment Time', set timing to 'Before', and enter 2 days. The contact holds here until 48 hours before the event.
Send the two-day SMS
Add an SMS action with a short message reminding the contact the event is two days away and building anticipation.
Add a wait step for the one-day reminder
Add another Wait action with the same Event/Appointment Time type, set to 1 day before. Add an SMS action after it with a day-before nudge.
Add a wait step for the ten-minute reminder
Add a third Wait action set to 10 minutes before the event. Add a final SMS with a link to the live room so the contact can join immediately.
Publish the workflow
Click Publish and Save. Any new form submission will now enter this workflow and receive all three reminders automatically timed to the next Wednesday at 7pm.

Tips

Keep reminder SMS messages short. Include only what matters: the timing and the action you want them to take.
If your webinar time changes, update only the Set Event Start Date step and all three reminders adjust automatically.
Add a filter to the trigger if you have multiple forms so the workflow fires only for webinar registrations.