Getting Started & General

How to Centralize Staff Scheduling in GoHighLevel

Name: How To Centralize Staff Scheduling in HighLevel
Uploaded: 2025-11-13
Duration: 5 min 22 s
Channel: HighLevel
Description: GoHighLevel's Schedules feature lets you define named availability templates, such as Work Hours or On Call, and then apply them to individual staff members and calendars from a single settings panel. When a staff member's hours change, you update one schedule and every calendar linked to it updates automatically.

By Marnix Geerkens. Published 2025-11-13. Updated 2026-06-02.

GoHighLevel's Schedules feature lets you define named availability templates, such as Work Hours or On Call, and then apply them to individual staff members and calendars from a single settings panel. When a staff member's hours change, you update one schedule and every calendar linked to it updates automatically.

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Summary. Rather than editing availability inside each calendar one by one, GoHighLevel lets you create named schedules under Settings then Calendars then Availability. Each team member can have multiple schedules for different service types, and each calendar or round-robin booking page can be pointed at the appropriate schedule. This is especially practical for practices or agencies where the same person has different availability windows for different services or appointment types.

Steps

Open the Availability settings
Go to Settings, then Calendars, then the Availability tab. Select the staff member from the dropdown.
Edit the default Work Hours schedule
Set the weekly hours you want as the default for this person. Copy hours to all days if uniform, then save changes.
Create additional named schedules
Click the tab for a second schedule (such as On Call) and configure different days and times. Save each schedule separately.
Assign schedules to calendars
Open each calendar, go to its Availability tab, select the staff member, and choose which schedule applies to that calendar from the dropdown.