Migration Playbook

How to Move from Calendly to GoHighLevel Calendars

By Marnix Geerkens. Updated 2026-05-28.

In short

Switching from Calendly to GoHighLevel takes two to four hours. You recreate your calendar and booking page in GoHighLevel, set up confirmation and reminder workflows, and update any embeds or links on your site. GoHighLevel calendars are included in every plan starting at $97 per month, so you stop paying the Calendly monthly fee while adding CRM and automation in the same platform.

Time

2 to 4 hours

Difficulty

Beginner

Plan needed

GoHighLevel Starter ($97/mo) or higher (calendars included in all plans)

Before you start

A GoHighLevel account (start the 30-day free trial)
A Google or Outlook calendar connected to GoHighLevel for availability sync
A list of all Calendly event types you want to recreate
The embed locations (website pages, emails, social profiles) where your Calendly link appears

Step-by-step migration

Step 1: Connect your calendar to GoHighLevel

In GoHighLevel, go to Settings and then Integrations. Connect your Google Calendar or Outlook calendar. This syncs your existing availability and prevents double-bookings. GoHighLevel reads your busy times from the connected calendar just like Calendly does.

Step 2: Create your calendar in GoHighLevel

In GoHighLevel, go to Calendars and click Create Calendar. Choose the calendar type: a standard appointment calendar works like a Calendly event type. Set the name, duration, and description. You can create multiple calendars for different meeting types (discovery call, onboarding, check-in, etc.).

Step 3: Set your availability and buffer times

In the GoHighLevel calendar settings, set your available hours for each day of the week. Add buffer time before and after appointments to match what you had in Calendly. Set minimum notice (how far in advance someone can book) and the maximum booking window.

Step 4: Set up the booking confirmation page

GoHighLevel lets you choose what happens after someone books: show a confirmation message, redirect to a URL, or redirect to a payment page. Choose the option that matches your Calendly post-booking behavior. Add a custom confirmation message with the meeting details.

Step 5: Create confirmation and reminder workflows

In GoHighLevel, go to Automation and create a workflow triggered by "Appointment Booked". Add an email action to send a confirmation email to the booker. Add a second workflow triggered by "Appointment Reminder" to send a reminder 24 hours before. This replaces Calendly email notifications and can also send SMS reminders.

Step 6: Customize your booking page

GoHighLevel booking pages are hosted at your GoHighLevel subdomain or custom domain. In the calendar settings, add your logo, a description of the meeting, and any questions you want to ask the booker (similar to Calendly custom intake questions). You can also add a video embed to the booking page.

Step 7: Copy your booking link

In GoHighLevel, open your calendar and copy the public booking URL. This is your new Calendly equivalent. The URL looks like yourdomain.com/booking or a GoHighLevel hosted URL, depending on your setup.

Step 8: Replace Calendly links on your website and in emails

Search your website, email templates, and email signatures for any Calendly links. Replace each one with your new GoHighLevel booking URL. If you use a link-in-bio tool or social profiles, update those as well.

Step 9: Update any Zapier or CRM integrations

If you had Zapier zaps or integrations triggered by Calendly bookings (like adding a row to Google Sheets or creating a CRM deal), update them to use the GoHighLevel Zapier trigger "Appointment Booked" instead. GoHighLevel also has native webhook support for integrations outside Zapier.

How to check the migration worked

Book a test appointment through your new GoHighLevel booking page and confirm it appears in your GoHighLevel calendar.
Verify the booking also blocks time in your connected Google or Outlook calendar.
Check that the confirmation email arrives within 2 minutes of booking.
Check that the reminder email or SMS fires at the correct time before the appointment.
Confirm the contact created by the booking appears in your GoHighLevel CRM with the correct details.

Troubleshooting

My calendar is showing no available slots

Check two things: first, verify the availability hours are set correctly in the calendar settings (it is common to accidentally set no hours for certain days). Second, check that your connected Google or Outlook calendar is not blocking the entire day with an all-day event.

Appointments are double-booking

Open your GoHighLevel calendar settings and verify the connected calendar shows as "Synced". If the sync is not active, disconnect and reconnect the Google or Outlook calendar. Also check that buffer times are set correctly.

Confirmation emails are not arriving

Check the workflow is published (not in draft). In the workflow execution log, look for the appointment trigger and see if it fired. Also check that the email sending domain is verified in GoHighLevel under Settings and Email Services.

The booking page is not loading on my custom domain

In GoHighLevel, go to Settings and Domains and verify that the domain is connected and DNS records are verified. GoHighLevel uses a CNAME record for custom domains. DNS changes can take up to 48 hours to propagate.

Frequently asked questions

Can GoHighLevel replace Calendly?

Yes. GoHighLevel has a full calendar and booking system with availability management, booking pages, intake forms, confirmation emails, SMS reminders, and CRM integration. It does everything Calendly does and adds CRM, automations, and SMS in the same platform.

Is GoHighLevel calendar free?

The GoHighLevel calendar is included in all plans starting at $97 per month. There is no separate calendar fee. In comparison, Calendly Teams starts at $20 per user per month on top of any CRM you use.

Can I have multiple calendar types in GoHighLevel?

Yes. You can create as many calendars as you need (discovery calls, onboarding sessions, client check-ins, etc.). Each calendar has its own booking URL, availability settings, and duration.

Does GoHighLevel support group booking?

Yes. GoHighLevel has a group booking calendar that lets multiple people book the same time slot (useful for webinars, group coaching, or classes).

Can I collect payments when someone books in GoHighLevel?

Yes. GoHighLevel calendars support payment at booking. You connect Stripe and set a price per appointment. The booker pays before the appointment is confirmed.

Will my old Calendly links break when I switch?

Yes, your Calendly links will stop working when you cancel Calendly. That is why you should update every link before cancelling. Make a list of everywhere your Calendly URL appears and replace each one with your GoHighLevel booking URL.